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Complaints Policy

110 Total Dentistry corporate policy

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled.  We learn from every mistake that we make and we respond to customers concerns in a caring and sensitive way. Our policy is as follows:.

Policy Item 1. The person responsible for dealing with any complaint about our service within 110 Total Dentistry is Ewa Assaker.

Policy Item 2. If a patient complains on the telephone, by email or at the reception desk, we will listen to their comments and offer to refer him/her to the practice manager immediately.  If the practice manager is not available at the time then the patient will be told when they will be able to talk to the dentist and arrangements will be made for this to happen.  The member of staff will make notes of the complaint and pass them on.  If we cannot arrange this within a reasonable period of time or the complainant does not wish to wait to discuss the matter, arrangements will be made for a partner to deal with it.

Policy Item 3.  If the patient complains in writing the letter will be passed on immediately to the practice manager.

Policy Item 4.  If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist for comment, unless the patient requests that this does not happen.

Policy Item 5.  We will acknowledge the patients complaint in writing and enclose a copy of this policy, normally within 3 working days.  We will then seek to investigate the complaint within 10 working days of receipt and to give an explanation of the circumstances which led to the complaint.  If we are unable to investigate the complaint within 10 working days we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.

Policy Item 6.  We will confirm the decision about the complaint in writing immediatly after completing our investigation.

Policy Item 7. Proper and comprehensive records are kept of any complaint received.

Policy Item 8. If patients are not satisfied with the result of our procedure then a complaint may be made to the GDC Dental Complaints Service

Policy Item 9. 110 Total Dentistry will produce an annual report and take actions to improve services.